Our client, a prominent Venture Capital Firm, is looking for a Temporary Executive Assistant to cover a maternity leave for 6 months starting in June . This temporary executive assistant will support 1 MD and their team. The ideal candidate is organized, detail-oriented and proactive.
Company : Venture Capital
Position: Temporary Executive Assistant
Duration: 6 months (June start through year end)
Location: New York, NY (Midtown )
Compensation : $40 - $60/hour depending on experience + paid OT
Hours : 8:45am – 5:30pm (at least 4 days in the office) – some flexibility required
Bachelor's Degree : Preferred
Responsibilities include but not limited to:
• Manage active, often changing calendar for busy executives, including business appointments, dinners and board meetings
• Extensive travel planning, including both international and domestic itineraries and managing visa processes
• Act as a respectful gatekeeper for executives
• Develop understanding of, and relationships with key contacts
• Prepare, maintain and update meeting materials via PowerPoint and Excel
• Manage to-do lists/completion of key actions and ‘next steps’
• Process expense reports in a timely manner
• General administrative duties and high-level executive support as requested
Requirements:
• Bachelor’s Degree preferred
• 5-10 years of administrative experience; preferably in the finance industry
• Excellent knowledge of Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)
• Must be organized, detail-oriented and proactive
• Outstanding interpersonal and communication skills, both verbal and written
• Professional demeanor
• A flexible and positive ‘no task is too big or too small’ attitude
• Strong ability to multi-task and solve problems quickly, resourcefully, and competently
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