Temporary Administrative Assistant - MIS Job at WV Departments of Health, Health Facilities, and Human Servi..., Charleston, WV

Yy9jNzRBZktHMU9yNThTVmN4cXYrL3ZiTGc9PQ==
  • WV Departments of Health, Health Facilities, and Human Servi...
  • Charleston, WV

Job Description

The Administrative Services Assistant provides critical administrative and operational support to the Office of Management Information Services, ensuring smooth day-to-day functions. This role involves managing communications, scheduling, document processing, procurement coordination, and assisting with basic technology-related logistics. The ideal candidate is detail-oriented, tech-savvy, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

  • Serve as the first point of contact for internal and external inquiries to the Office of Management Information Services.
  • Maintain calendars, schedule meetings, and coordinate appointments for department leadership.
  • Prepare, format, and proofread documents, reports, and presentations.
  • Assist in tracking technology assets, purchases, service contracts, and inventory records.
  • Process purchase orders, invoices, and expense reimbursements in compliance with office protocols.
  • Support onboarding logistics for new staff, including coordination of technology equipment and access credentials.
  • Organize and maintain electronic and physical filing systems for department documentation.
  • Help plan and coordinate meetings, training sessions, and departmental events.
  • Collaborate with IT staff to manage office systems, software access, and basic troubleshooting documentation.
  • Monitor office supplies and initiate restocking or equipment service as needed.

Preferred Qualifications:

  • 4+ years of experience in administrative support, ideally within a technical or corporate setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with cloud platforms like Google Workspace or Microsoft 365.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • Ability to handle confidential information with discretion.

Required Minimum Qualifications:

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or a related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.

Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.

Job Tags

Full time, Part time,

Similar Jobs

KAPITAL

Oracle Fusion S&OP Technical Manager Job at KAPITAL

 ...client, one of the nations largest manufacturers with over 10,000 employees and more than a dozen brands is looking for a Technical Manager, Oracle ERP Manufacturing. This is a full-time (Hybrid) opportunity that is based out of Winchester, Virginia, United States.... 

Avis Budget Group

Car Detailer - PT - No Experience Required Job at Avis Budget Group

 ...our Avis Budget Group team where youll be an appreciated and valued addition! Were now seeking responsible, dedicated and detail-oriented laborers, to join our growing enterprise. What Youll Do: In this outdoor role, you will be responsible for... 

DB Biotech Company Ltd

Evaluation Division (Medical or Beauty Industry) Needed in Beijing Job at DB Biotech Company Ltd

Evaluation Division (Medical or Beauty Industry) Needed in BeijingAbout usDB Biotech Company Ltd, established in 2006, located in Beijing and dedicated to the health of women through research cutting-edge technologies about membranes, protein screen and small peptide molecule... 

Thind Management

Full-Service Hotel General Manager Job at Thind Management

General Manager (Full-Service Hotel) Introduction Welcome to Thind Management, a family-owned management company where we strive to provide exceptional service and unforgettable experiences to our guests at our properties. With a passion for hospitality and a commitment... 

Emerald Resource Group

Sharepoint Administrator Job at Emerald Resource Group

 ...Sharepoint Administrator Direct Hire/ Salaried 90-110K per year In office position in Akron, Ohio area with potential for remote/hybrid for top performers US Citizens or current Green Card holders only You must be comfortable working with a faith based...