Job Description

We’re seeking a friendly and professional Receptionist to join our team in Santa Ana, CA. As the face of the office, you’ll be the first point of contact for visitors and callers while providing essential administrative support to keep things running smoothly. This is a great opportunity to join a collaborative environment where your communication and organizational skills will shine.

Job title: Receptionist (Administration & Office Support)

Location: Santa Ana, CA

Pay Rate: Max $19.00/hr. on W2.

Job Overview:

The Receptionist serves as the first point of contact for visitors and callers, ensuring a professional and welcoming experience while supporting daily administrative operations.

Key Responsibilities:

• Greet and direct on-site visitors; announce them to appropriate personnel.
• Operate a multi-line phone system to answer and route incoming calls; transfer to voicemail as needed.
• Provide general information such as directions, address details, and company inquiries.
• Monitor visitor access and issue visitor passes.
• Maintain appointment calendars, accept deliveries, and distribute mail/packages.
• Create and print memos, correspondence, reports, and other documents as needed.
• Order and maintain office supplies.
• Support clerical tasks such as filing, photocopying, and collating.
• Assist with special projects for other departments as assigned.
• Must be able to sit, talk, and hear regularly; occasionally required to walk, kneel, or lift up to 10 lbs.

Required Skills:

• Proficiency in Microsoft Office Suite.
• Strong verbal and written communication skills.
• Ability to read, interpret, and follow instructions in various formats.
• Excellent customer service and problem-solving abilities.
• Comfortable handling sensitive or emotional situations professionally.
• Collaborative team player who contributes positively to group goals.
• Receptive to feedback and committed to continuous improvement.

Qualifications:

• 1–2 years of receptionist experience required.
• Escrow/Title industry experience is a plus, but not required.

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