Job Description

Job Description

Job Description

Position Overview:
We are seeking a proactive and organized Office Assistant to support our Design Department . This role is ideal for someone who enjoys working in a creative environment and excels at client communication, organization, and follow-through. You’ll work closely with our Chief Designer, acting as a liaison between the design team and clients to ensure a seamless, high-touch experience.

Key Responsibilities:

• Coordinate client communications via email and phone
• Track and follow up on design quotes, project proposals, and job statuses
• Schedule and manage client appointments and design meetings
• Maintain organized records of client interactions and project updates
• Assist with documentation and file management for ongoing projects
• Support the Chief Designer with day-to-day administrative needs
• Ensure timely responses and follow-ups to keep projects moving forward

Qualifications:

• Previous experience in an administrative or client services role (design or construction industry experience a plus)
• Strong communication and organizational skills
• Professional, detail-oriented, and able to manage multiple priorities
• Proficiency in Microsoft Office/Excel and comfort with digital tools and project tracking software
• Monday.com & Hubspot experience is a plus
• Friendly and client-focused with a collaborative team mindset

Why Join Nordic Sauna?

• Be part of a respected and growing company with a legacy of excellence
• Work in a supportive environment with room for growth
• Contribute to inspiring wellness spaces and design-driven projects

Nordic Sauna is a leader in premium sauna solutions with over 60 years of experience in the industry. From high-end residential installations to commercial wellness centers, we specialize in curating exceptional thermal experiences. As our business continues to grow—alongside our e-commerce presence with our sauna.com website—we’re looking to expand our team with a dedicated Sales Support professional.

Company Description

Nordic Sauna is a leader in premium sauna solutions with over 60 years of experience in the industry. From high-end residential installations to commercial wellness centers, we specialize in curating exceptional thermal experiences. As our business continues to grow—alongside our e-commerce presence with our sauna.com website—we’re looking to expand our team with a dedicated Sales Support professional.

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