Job Description

Position: Receptionist / Office Assistant

Company Overview

Global Engine Maintenance LLC, established in 2009, is an FAA-accredited company specializing in the maintenance and repair of CFM56-3, -5B, and -7B engines. We are a high-performance FAA 145/EASA Certified Repair Station, providing innovative solutions and exceptional customer service to airlines and aviation organizations worldwide. As we continue to grow, we are seeking an experienced and highly skilled Office Assistant .

Job Summary

As a Receptionist/Office Assistant , you’ll be a key player in keeping our fast-paced organization running efficiently. In this multifaceted role, you’ll manage front desk responsibilities, coordinate daily office operations, and provide vital support for HR and Executives. Your professionalism, organization, and proactive approach will help create a welcoming environment while ensuring smooth internal workflows.

Key Responsibilities

• Greet visitors and answer/direct phone calls with a friendly, positive attitude.
• Manage calendars, appointments, and conference room bookings when requested.
• Maintain organized paper and digital filing systems.
• Assist with reports, presentations, and internal communications.
• Order and track office/kitchen supplies and uniform inventory keeping detailed logs.
• Coordinate travel, meetings, and company events when needed.
• Handle mail, packages, and special vendor orders.
• Provide basic tech support and maintain office equipment.
• Liaise between departments and external contacts.
• Keep directories, logs, and records up to date.
• Support HR with onboarding, background checks, and training materials as needed.
• Support setup, decoration, and breakdown of events; capture photos/videos.

Qualifications

• High school diploma or equivalent required.
• Associates degree preferred.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Fully bilingual in English and Spanish.
• Outgoing, bubbly personality with a positive and approachable demeanor.
• Previous administrative or front desk experience preferred.
• Experience in the aviation industry is not required but considered a plus.

Global Engine Maintenance LLC is an Equal Opportunity Employer (EOE) and provides a drug-free workplace. We encourage applications from all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran, or disabled status.

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